Hackathon Terms and Conditions for Hack Tairāwhiti

These terms and conditions govern the relationship between New Zealand Trade and Enterprise (NZTE), Datacom and you as a participant of Hack Tairāwhiti (you). 




Hack Tairāwhiti brings together New Zealand exporters and the country’s top tech talent - designers, developers, creatives, entrepreneurs and business leaders - in a collaborative environment in Gisborne. Working together to solve specific business challenges, the event will demonstrate how harnessing the power of technology can enable us to grow scalable businesses from regional New Zealand to the world.


Date & Venue

Hack Tairāwhiti will take place at the Waikanae Surf Life Saving Club, 285 Grey Street, Gisborne, from 3pm Friday 17 May to 4pm Sunday 19 May (the Hackathon).

The venue will be open during the following times:

Friday 17 May: 3:00pm – 12:00pm

Saturday 18 May: 6:30am – 12:00pm

Sunday 19 May: 6:30am – 4:00pm



In order to participate, you must register through the Hack Tairāwhiti website (HackTairāwhiti.co.nz) prior to the commencement of the Hackathon, and have received a confirmation of your participation from NZTE and Datacom.  Participation in the Hackathon is also subject to the following requirements:

·       Participants must be 18 years or older, or have a legal guardian present at all times during their participation in the Hackathon.

·       You must be part of a team of less than 10 registered participants.  You cannot be a member of multiple teams.

·       On the day of the Hackathon, teams must register their members, and nominate a “Team Representative” (Team Representative).


Judging Criteria

Each team of participants must present their concept created in response to a challenge presented by a business during the Hackathon to our panel of judges, in the form of a “Pitch Presentation” of fixed duration (the fixed duration will be advised after teams have formed). 

The panel of judges will assess each concept against the following criteria:

Execution 15%: The concept has been technically well architected and translated into the working prototype.

Experience 15%: The user experience is intuitive and serves the intended purpose.

Use of Data 15%:The concept leverages first and/or third party data in unique and sophisticated ways.

Presentation 15%: Pitch quality – verbal and visual communication.

Ability to implement 20%: The concept is realistically achievable with appropriate resourcing.

Impact 20%: The concept is likely to make a significant difference in relation to the specific business challenge


The judges will assess concepts on the basis of the work each team of Hackathon participants produces during the Hackathon.  Any parts of the concept which were created prior to the Hackathon will not be considered as part of the judging. For example, bringing in a complete codebase/project constructed prior to the Hackathon without further modification during the Hackathon will not be considered. Outsourcing is not permitted.

·       The judges’ decision will be final, and no correspondence will be entered into.

·       Prizes are awarded to teams as a group, but prize materials will be initially transferred to the Team Representative once all team members have signed a declaration and release stating that

          o   They have complied with all of the terms and conditions of the Hackathon; and

          o   They have agreed on the distribution of the prizes among the Team members.

·       It is up to each team to determine the distribution of the prizes among the team members.  NZTE and Datacom will discharge their obligations by delivering the prize to the Team Representative, and will not be liable for any dispute in respect of this distribution.



Prizes will be given to teams who are awarded 1st, 2nd and 3rd place at the Event.  Prizes will be announced closer to the date.



Essentially, we ask you to be considerate of others, but you must comply with the following code of conduct:

·       We seek to create a respectful, friendly, and inclusive experience for all participants.

·       As such, we do not tolerate harassing or disrespectful; behaviour, messages, images, or interactions by any participant, in any form.

·       We do not tolerate any behaviour that is degrading to any gender, race, sexual orientation or disability.

·       You must not intentionally interfere with other participants, teams, or systems involved in the Hackathon.

·       We encourage everyone to assist in creating a welcoming and safe environment. Please report any concerns, harassing behaviour, or suspicious or disruptive activity to NZTE or Datacom staff at the Event.

NZTE and Datacom reserves the right to refuse admittance to, or remove, any person from the Hackathon at any time at their sole discretion.


Health and Safety

You must comply with all directions of NZTE and Datacom in respect of health and safety, and its policies and procedures in this regard.



You are solely responsible for ensuring the confidentiality of any information you disclose to third parties during the Hackathon.  To the extent that any third party (including but not limited to any participant or business) discloses its confidential information to you during the Hackathon (Disclosing Party), you will keep that information confidential and not use or disclose it without the prior approval of the Disclosing Party. 


Intellectual Property

Any intellectual property rights owned by a person prior to the commencement of the hackathon remain the property of their current owner. Any new intellectual property rights which arise during the course of the hackathon will be owned by the IP Beneficiary.

It is the responsibility of participants take any steps necessary to protect their own intellectual property rights. NZTE and Datacom will not be involved in, and have no liability in respect of, any disputes regarding ownership of intellectual property between Hackathon participants, including disputes about the effect of these terms.

You agree to indemnify NZTE and Datacom against all loss, liability, costs and expenses NZTE and Datacom incur as a result of any third party claim arising out of or in connection with any act or omission by you in respect of the Hackathon. 

You acknowledge and agree that as part of your participation in the Hackathon you may choose to disclose your intellectual property to other participants in the Hackathon and the judging panel.  NZTE and Datacom are not responsible for any unauthorised use or breach of your intellectual property or other proprietary rights by those parties (or any other third party).



NZTE and Datacom may host a select group of media on site during the Hackathon. 

You grant us a release to be photographed and for this material to be shared via social media and included in case study materials about the Hackathon.

You acknowledge and agree that your image, name and voice may be used by NZTE and Datacom to produce any of the following Hackathon-related content:

·       Digital video

·       Social media content – inclusive of LinkedIn, Twitter, Facebook, blogs, and others

·       Print

·       Photography

Which may be distributed through one or all of the below channels:

·       Informational presentations

·       Publishing on NZTE’s and Datacom’s online channels, both internal and external

·       Media

We respect your privacy and will not share your personal information submitted through the registration process with third parties without your prior consent.



NZTE and Datacom will provide all the facilities, resources, and support (e.g. venue, catering, broadband, mentors, etc) on a good faith, best efforts basis. NZTE and Datacom do not accept any liability for any of those not meeting your requirements.

You indemnify us against all claims, demands, actions, costs, expenses (including but not limited to legal costs and disbursements on a solicitor and client basis), losses and damages arising from or incurred by reason of any infringement or alleged infringement (including but not limited to the defence of such alleged infringement) of any intellectual property rights in respect of your participation in the Hackathon or use or misuse of prizes.

You agree that NZTE and Datacom arre not liable for any costs, losses and/or damage resulting from or in connection with (i) your participation in the Hackathon or (ii) any damage to or loss of your personal property or to any computers or other hardware, data or software, that you may use or bring to the Hackathon.



NZTE and Datacom reserve the right to cancel the event and/or amend these terms and conditions at any time.

You are responsible for obtaining your own independent legal advice regarding these terms and conditions.

Failure by NZTE and Datacom to enforce any of its rights at any stage does not constitute a waiver of those rights.

If any of these terms and conditions are held to be invalid, unenforceable or illegal for any reason, the remaining terms and conditions shall nevertheless continue in full force.

NZTE’s service terms (NZTE Services Terms) also apply in respect of any services that NZTE provides to you during the Hackathon.  To the extent of any inconsistency between these terms and conditions and the NZTE Services Terms, these terms and conditions will prevail. 

These terms and conditions are governed by New Zealand law.